Part-Time Development Assistant

Jan 26, 2021

Massachusetts Biotechnology Education Foundation, a non-profit 501(c)(3) organization, was founded in 2001 by the Massachusetts Biotechnology Council with the goal of growing and developing talent in the Massachusetts life sciences workforce. In this time, we have evolved into a key link connecting students, educators, and professionals to the exciting opportunities within the life sciences industry. Our mission is to build a sustainable life sciences workforce in the region through educational programs that engage and excite teachers, inspire and propel students, and illuminate the pathway from the classroom to careers.

The Development Assistant plays a major role in keeping the Development Team organized, aligned and on track to achieve our fundraising goals. Under the direction of the Director of Development and Marketing, and in collaboration with the communications and special events team, the Development Assistant identifies, researches and pursues foundation funding opportunities, supports individual donor campaigns and provides support as needed on special events. An ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced mission-focused environment.

This is a part-time position with an anticipated work schedule of 24 hours per week, Monday – Friday, between the hours of 8 am and 5 pm.

Job Responsibilities:


  • Assist in the grant writing, preparation, and submission process, including tracking past submissions and their status, tracking and managing deadlines and progress of applications, drafting reports (according to grant requirements) and maintaining follow up communication with funders who have provided grants
  • Maintain grant planning calendar to ensure deadlines are met
  • Assist in identifying programs and initiatives that have the potential to attract significant public and/or private sector support and identifying suitable funding sources and opportunities
  • Research corporate, institutional and public entities for grant opportunities and understand the alignment between funders’ mission and MassBioEd programs
  • Work with internal staff including program coordinators and accountant to obtain the information required to present the program’s concept, purpose, goals, objectives, and budgets. Support funding proposals and reports by coordinating attachments, obtaining signatures, and compiling up to date resources
  • Collaborate with program managers and accountant to collect and report all required information to foundations and other funders
  • Maintain organized internal database tracking and scheduling all submissions and foundation contacts


  • Update database with donor prospects as needed
  • Provide support to ongoing fundraising initiatives, such as Direct Mail, Annual Appeal, Giving Tuesday Campaign, Amazon Smile, etc.
  • Work with communications team to provide up-to -date information to donors
  • Manage donation processing and acknowledgements including timely gift acknowledgement letters and thank you gifts
  • Track pledges, donations and grants via check and online giving in CRM
  • Work with MassBioEd accountant to track donations
  • Oversee acknowledgements for gifts less than $200: assist Executive Director and Development team with high level donor acknowledgments and correspondence
  • Manage data entry process for donations

Development Database Coordination:

  • Administer donor database and ensure accurate capture of donor information and gift designations
  • Update CRM with current information on MassBioEd funders and donors
  • Generate prospect lists and donation reports as needed
  • Maintain development files, documents, and procedures needed for effective operations


  • Provide support on ongoing fundraising events, such as the Annual Gala and periodic small-scale fundraising events as needed
  • Support the Executive Director and Director of Development as needed with arrangement of donor meetings, and with appropriate follow-up post meetings

Position Qualifications

  • Preferred 2 years+ experience in development work at a non-profit organization
  • Exceptional verbal and written communications skills, with ability to engage diverse audiences
  • Technology savvy individual experienced with CRM databases
  • Exceptional attention to detail
  • Self-motivated and highly organized
  • Highly proficient in Microsoft Office Suite (Word, Excel and Power Point)
  • Familiarity with CRM/donor databases (e.g. Salesforce, Network for Good), a plus
  • Ability to multitask in a fast-paced environment while remaining responsive to changing priorities are required

Salary and Benefits

We offer a competitive hourly rate and the opportunity to work with an organization that is focused on opening the doors to family-sustaining careers in the life sciences for all students.

Interested applicants should submit the following to

  • Resume/CV
  • Detailed cover letter outlining how your qualifications meet those sought in this posting

MassBioEd equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

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